TenantBay: Property Management OS for landlords. Leasing, payments, leads, automation, and operations on one platform.
Still doing landlording full-time? TenantBay just screened, set up the viewing, followed up, and closed the lease.
Your chats are full of unknown numbers. And somewhere between tab three and tab five, TenantBay just helped another landlord sign a lease. Buy back your time to grow your portfolio.
- Tenant inquiries buried in WhatsApp, Facebook messages, and missed calls
- Lease dates tracked in a spreadsheet, expiry reminders forgotten
- Rent status scattered across e-transfer histories and bank notifications
- Maintenance issues logged in texts with no follow-up system
- Entry notices drafted manually, risk of non-compliance
- No single record tying together the tenant, lease, payments, and issues
- All inquiries captured in one inbox: WhatsApp, Facebook, SMS, phone
- Lease timelines, renewal alerts, and e-sign tracked automatically
- Rent status per tenant at a glance: paid, pending, overdue, partial
- RepairBay connects you to verified contractors: log, bid, and track repair costs per property
- AI assistant prescreens leads, answers portfolio questions, and sends a daily digest of rent and issues
- Every property links its tenant, lease, payments, documents, and issues in one place
Platform features
Every tool a landlord needs, built into one platform.
Set up your portfolio in minutes: add properties, invite tenants, and start collecting rent. Whether you manage 2 units or 200, TenantBay grows with you.
Property management
Add properties with photos, amenities, bedrooms, bathrooms, sq ft, and rent. Track occupancy, vacancy, and availability all from a visual property grid.
95 King Street
Occupied · 4 tenants
18 Lakeshore Ave
Vacant · available
410 Jarvis Loft
Renewal in 12 days
Tenant management
Full tenant profiles with lease dates, deposits, emergency contacts, and status tracking. Onboarding workflow from application to move-in with every step logged.
Sara K.
95 King St · Unit 2
James T.
Lakeshore Ave
Marcus B.
410 Jarvis
Tenant messaging
Send messages, updates, and notices directly to tenants from within TenantBay. Attach documents, track read status, and keep all tenant communication in one thread.
Calendar & scheduling
Schedule property visits, inspections, showings, and maintenance. Auto-generate legally compliant 24-hour entry notices for Ontario and BC. All events linked to the property record.
95 King St
Routine inspection
18 Lakeshore
Prospect showing
Jarvis Loft
Plumbing repair
7 Parliament
Lease renewal meeting
Utility bill tracking
Log utility bills per property, set cost thresholds, and analyze spend over time. Flag unusual usage, compare across properties, and keep billing records organized.
Electricity
$142
+4% vs last mo
Water
$68
-2% vs last mo
⚠ Threshold alert
95 King St electricity exceeded $150 limit this month.
Analytics & reporting
Portfolio health dashboard with occupancy rate, monthly income, payment reliability scores, and trend charts. Track revenue month-over-month and compare property performance.
$35.2k
Income
78%
Occupancy
94%
On-time pay
Revenue, last 6 months
Lead capture
Turn scattered customer conversations into organized opportunities.
WhatsApp, Facebook Marketplace, SMS, and phone calls all land in one place. TenantBay's AI prescreens each lead so you review the best prospects.
TenantBay
Inquiry inbox
2-bed on King Street
Hi, is this still available? I can view this weekend.
Lakeshore Ave basement
Do you allow pets? Looking to move in May 1st.
Jarvis Loft – 1-bed
Called asking about parking and utilities included.
95 King Street – Unit 3
Can I schedule a viewing for tomorrow afternoon?
AI prescreening, built in
- Greet and qualify new leads across all channels automatically
- Extract move-in date, budget, pet requirements, and parking needs
- Score prospects and surface the most qualified for your review
- Book showings and send confirmations without manual follow-up
TenantBay service number
One number for all listings
Publish a single TenantBay phone number on every listing. Inbound calls and SMS are routed, transcribed, and linked to the right property automatically.
Showing calendar
Confirmed bookings, not back-and-forth
Leads who pass prescreening can book directly into your showing calendar. No more coordination by message.
Leasing pipeline
One seamless journey from inquiry to signed tenant.
Every onboarding step is tracked in one place: checks, deposit, lease generation, e-signature, and move-in date — all visible from the applicant record.
Onboarding tracker
James T. · Lakeshore Ave
Application received
CompletedTenant submits application. Background and credit check workflow starts.
Background & credit check
CompletedTrack status: pending, in progress, completed, or failed.
References verified
CompletedLog reference count and verification outcomes alongside the application.
Security deposit collected
In progressConfirm deposit payment. Linked to the tenant's financial record.
Lease generated & sent
PendingGenerate a lease PDF from templates. Track sent date, signed date, and storage.
Move-in scheduled
PendingSet move-in date, confirm completion, and transition tenant to active.
Leasing features
- Lease template gallery: Ontario, BC, and custom formats
- PDF generation from tenant and property data
- E-signature workflow with completion tracking
- Renewal reminders auto-scheduled before expiry
- Deposit and first-month-rent confirmation tracking
- Document storage with tenant sharing
Ontario Standard Lease Agreement
Generated Apr 6, 2026 · TenantBay
Tenant signature
James T. · Signed digitally via TenantBay
Landlord signed · Apr 6, 2026
Ontario Standard Lease.pdf
Move-in instructions
Insurance upload
Portfolio & payments
From occupied units to overdue rent — see the full picture instantly.
Track occupancy, rent collection, overdue balances, and payment history across your entire portfolio without switching between apps.
Properties
Portfolio overview
95 King Street
House · 4 tenants
18 Lakeshore Ave
Apartment · No tenants
410 Jarvis Loft
Condo · 1 tenant
7 Parliament St
Duplex · 2 tenants
Payments
April 2026 · all tenants
Sara K.
95 King St
Marcus B.
410 Jarvis
Emma T.
7 Parliament
Ravi M.
18 Lakeshore
Supported payment methods
Payment statuses
Paid, pending, overdue, partial, late, failed: all tracked.
Rent reminders
Automated email and SMS reminders before and on due date.
Payment history
Full history per tenant and property, exportable on Pro.
Utility bills
Track costs, set thresholds, and analyze spend per property.
Operations hub
Visits, issues, RepairBay, and automation — all connected.
Once a tenant moves in, TenantBay runs the ongoing operational layer: schedule visits with compliant notices, manage repair requests, coordinate vendors, and run automated workflows.
Property visits
Entry notices & showings
95 King Street
24h noticeRoutine inspection
Notice sent
18 Lakeshore Ave
ShowingProspective tenant showing
Confirmed
410 Jarvis Loft
MaintenancePlumbing repair visit
Scheduled
Entry notices generated automatically, Ontario & BC compliant
Issue queue
Maintenance requests
Leaking faucet
UrgentUnit 4 / 95 King St
Heat complaint
HighBasement / Lakeshore
Broken window latch
MediumUnit 2 / Jarvis Loft
RepairBay
Vendor marketplace for repairs and maintenance
Browse vendors
Find verified contractors by specialty, rating, and availability.
Post a job
Describe the work and collect bids from multiple vendors.
Jim's Plumbing
Plumbing · 12 jobs completed
HVAC Pro Services
HVAC · 8 jobs completed
Bright Electrical
Electrical · 6 jobs completed
Automation
Trigger-based workflows
Rent due in 3 days
Send email + SMS to tenant
Lease expires in 60 days
Send renewal reminder to tenant
Issue marked resolved
Notify tenant and close request
New inquiry received
AI prescreening + confirmation reply
Pro plan: Email, SMS, and WhatsApp triggers
RepairBay
Fast, verified repairs for your properties.
Break something? RepairBay connects you to verified tradespeople. Browse contractors, post jobs for bids, compare quotes, and track costs — all from the same platform where you manage your portfolio.
RepairBay
Vendor marketplace
Jim's Plumbing Co.
Plumbing
HVAC Pro Services
Heating & Cooling
Bright Electrical
Electrical
FixIt General Repairs
General repairs
Pro plan: post a job and receive competitive bids
How it works
Log the issue
Tenant submits a request or you log it yourself from the issue queue.
Post to RepairBay
Describe the job and post it to the marketplace. Vendors receive the listing immediately.
Collect bids
Verified vendors submit quotes with estimated cost and availability. Compare side by side.
Confirm and track
Accept a bid, confirm the visit date, and track completion, all linked to the original issue.
Cost tracking per property
Leaking faucet · 95 King St
Jim's Plumbing
HVAC service · Jarvis Loft
HVAC Pro
Window latch · Parliament
Pending bid
AI & Automation
Built-in AI for your portfolio.
TenantBay AI — a real-time, built-in AI that already understands your portfolio. It reads live data across tenants, payments, and leases to deliver precise answers instantly.
TenantBay AI
Your property management assistant
Conversational AI assistant
Ask about payments, leases, tenants, or issues in plain language. The AI reads your actual portfolio data to answer, grounded in your numbers rather than generic templates.
AI search across records
Search any tenant, property, payment, or issue instantly. Skip the menus and just ask.
Daily portfolio summaries
Wake up to an AI digest: overdue rent, expiring leases, open issues. Prioritized, concise, actionable.
Lead prescreening
AI handles initial inquiry conversations, qualifies prospects, scores leads, and books showings before you ever reply.
AI message limits by plan
Mobile experience
Your full portfolio, in your pocket.
TenantBay is built mobile-first. Every feature, from leads and payments to issues, leases, and AI, works seamlessly on any device.
Inquiries
3 newSarah M.
2m
Still available? Can view this weekend.
James T.
18m
Do you allow pets? Moving May 1st.
Sara K.
Phone
1h
Called re: parking & utilities included.
Good morning
Portfolio
18
Properties
$35.2k
Monthly income
AI digest
2 leases need signatures. 3 rent payments due this week.
95 King Street
Occupied
18 Lakeshore Ave
Vacant
Payments
April 2026
11
Paid
4
Pending
2
Overdue
Sara K.
$2,900
Paid
Marcus B.
$3,400
Pending
Emma T.
$4,100
Overdue
Reminder scheduled for tomorrow 9 AM
Portfolio at a glance
Every property, occupancy, and rent amount from your phone.
Reply to leads
Respond to WhatsApp and SMS inquiries directly in the app.
Track payments
See paid, pending, and overdue, then send reminders on the go.
Manage issues
Log, update, and track maintenance requests from anywhere.
AI on mobile
Ask questions about your portfolio and get instant answers.
Full-featured
The same platform, optimized for every screen size.
Confident. Intelligent. Unstoppable.
TenantBay is in private early access. Here's the kind of feedback shaping it, from a property team running hundreds of units to independent landlords with a handful.
Reflects early-access feedback. Names and some details are illustrative while we're in private beta.
“We run just over six hundred units across four regions, and adopting a new tool usually means months of fighting. In our first week of early access, TenantBay mapped our buildings, team roles, and approval flows. Thousands of inqueries, leasing, and finance finally work in one system.”
Operations team
Regional property group · early-access partner · 600+ units
“Ontario workflows are where most software falls down: the N-forms, 24-hour entry rules, RTA-aware lease templates. TenantBay is the first tool I've tried in early access that was clearly built by people who know how the LTB actually works.”
Independent landlord
Early-access user · Mississauga · 9 units
“I was tracking rent across a spreadsheet, two WhatsApp groups, and my inbox. In early access, TenantBay pulled all of it into one place, and my month-end reconciliation went from a full Saturday to about twenty minutes.”
Independent landlord
Early-access user · Toronto · 16 units
Pricing
Plans designed for every stage of growth.
Start free, expand into the full platform, or deploy across a team with Enterprise. All plans include the core workflow, and upgrades unlock more properties, channels, and automation.
Introductory pricing
The full platform for growing portfolios.
- Unlimited properties
- All lead channels: WhatsApp, Facebook, SMS, phone
- Lease templates, e-signature, and deposits
- Automation workflows across email, SMS, WhatsApp
- AI search, dashboard summaries, and analytics
- Maintenance, visits, and utility management
Want the full breakdown of every feature, limit, and what unlocks at each stage?
See full feature comparisonPro at $15 CAD/month is an introductory launch rate this year. Enterprise pricing is custom, tailored per portfolio after a discovery call.
Frequently asked questions
Things landlords actually ask us.
Straight answers to the stuff that matters before you sign up.
Getting started
Barely a Friday afternoon. Add your properties, set up tenant records, and you're live. Most landlords are operational the same day. No consultants, no migrations, no drama.
Leads & leasing
Payments & maintenance
Plans & data
Talk to us before you roll out — or after.
Questions about plans, migration, partnerships, or enterprise rollout? Reach out and the right person will follow up.
Send a message
Share context so the right person can respond: plan questions, migration, enterprise rollout, or support.