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TenantBay

TenantBay: Property Management OS for landlords. Leasing, payments, leads, automation, and operations on one platform.

A short animated story: a landlord's door opens, a tenant arrives, rent is paid, and they move in — TenantBay handles the whole tenancy end to end.

TenantBay

Be the smartest
landlord in the game.

Scroll to see how.

01 · Listing

Doors open.

Your listing goes live and leads pour in from every channel — WhatsApp, Facebook, SMS, and calls — into one inbox.

02 · Leasing

The right tenant
arrives.

Screened, approved, and lease e-signed — all before they reach the doorstep.

03 · Payments

Rent changes
hands.

Collected on time, tracked and reconciled automatically — no chasing, no spreadsheets.

Moved in. Paid up. Managed.

TenantBay runs the whole tenancy — leads, leasing, rent, and repairs — end to end.

Free to start
Basic plan free forever, no card required
Multi-channel
Lead intake across WhatsApp, Facebook, SMS, phone
AI built-in
Ask about rent, leases, or issues: AI shares realtime information
End-to-end
From first inquiry to signed lease — every step automated and tracked
The problem

Still doing landlording full-time? TenantBay just screened, set up the viewing, followed up, and closed the lease.

Your chats are full of unknown numbers. And somewhere between tab three and tab five, TenantBay just helped another landlord sign a lease. Buy back your time to grow your portfolio.

Before TenantBay
  • Tenant inquiries buried in WhatsApp, Facebook messages, and missed calls
  • Lease dates tracked in a spreadsheet, expiry reminders forgotten
  • Rent status scattered across e-transfer histories and bank notifications
  • Maintenance issues logged in texts with no follow-up system
  • Entry notices drafted manually, risk of non-compliance
  • No single record tying together the tenant, lease, payments, and issues
With TenantBay
  • All inquiries captured in one inbox: WhatsApp, Facebook, SMS, phone
  • Lease timelines, renewal alerts, and e-sign tracked automatically
  • Rent status per tenant at a glance: paid, pending, overdue, partial
  • RepairBay connects you to verified contractors: log, bid, and track repair costs per property
  • AI assistant prescreens leads, answers portfolio questions, and sends a daily digest of rent and issues
  • Every property links its tenant, lease, payments, documents, and issues in one place

Platform features

Every tool a landlord needs, built into one platform.

Set up your portfolio in minutes: add properties, invite tenants, and start collecting rent. Whether you manage 2 units or 200, TenantBay grows with you.

HouseCondoDuplexApartment

Property management

Add properties with photos, amenities, bedrooms, bathrooms, sq ft, and rent. Track occupancy, vacancy, and availability all from a visual property grid.

95 King Street

Occupied · 4 tenants

$2,900

18 Lakeshore Ave

Vacant · available

$2,250

410 Jarvis Loft

Renewal in 12 days

$3,400
ActivePendingOnboarding

Tenant management

Full tenant profiles with lease dates, deposits, emergency contacts, and status tracking. Onboarding workflow from application to move-in with every step logged.

S

Sara K.

95 King St · Unit 2

Active
J

James T.

Lakeshore Ave

Onboarding
M

Marcus B.

410 Jarvis

Active
In-appEmailNotifications

Tenant messaging

Send messages, updates, and notices directly to tenants from within TenantBay. Attach documents, track read status, and keep all tenant communication in one thread.

P
Hi, can I schedule a maintenance request for the faucet?
Y
Sure! I've logged the issue and RepairBay is finding a plumber.
Y
Jim's Plumbing confirmed for Apr 10 between 10–12 AM.
VisitsInspectionsShowings

Calendar & scheduling

Schedule property visits, inspections, showings, and maintenance. Auto-generate legally compliant 24-hour entry notices for Ontario and BC. All events linked to the property record.

Apr08

95 King St

Routine inspection

Notice sent
Apr10

18 Lakeshore

Prospect showing

Confirmed
Apr14

Jarvis Loft

Plumbing repair

Scheduled
Apr20

7 Parliament

Lease renewal meeting

Pending
ElectricityWaterGasInternet

Utility bill tracking

Log utility bills per property, set cost thresholds, and analyze spend over time. Flag unusual usage, compare across properties, and keep billing records organized.

Electricity

$142

+4% vs last mo

Water

$68

-2% vs last mo

⚠ Threshold alert

95 King St electricity exceeded $150 limit this month.

RevenueOccupancyTrends

Analytics & reporting

Portfolio health dashboard with occupancy rate, monthly income, payment reliability scores, and trend charts. Track revenue month-over-month and compare property performance.

$35.2k

Income

78%

Occupancy

94%

On-time pay

Revenue, last 6 months

Lead capture

Turn scattered customer conversations into organized opportunities.

WhatsApp, Facebook Marketplace, SMS, and phone calls all land in one place. TenantBay's AI prescreens each lead so you review the best prospects.

WhatsApp
Facebook
SMS
Phone
TenantBay service number

TenantBay

Inquiry inbox

4 new
S
Sarah M.WhatsApp

2-bed on King Street

2 min ago

Hi, is this still available? I can view this weekend.

AI prescreened94 score
J
James T.Facebook

Lakeshore Ave basement

18 min ago

Do you allow pets? Looking to move in May 1st.

Awaiting reply81 score
S
Sara K.Phone

Jarvis Loft – 1-bed

1 hr ago

Called asking about parking and utilities included.

Showing booked88 score
M
Marcus B.SMS

95 King Street – Unit 3

3 hrs ago

Can I schedule a viewing for tomorrow afternoon?

AI prescreened76 score

AI prescreening, built in

  • Greet and qualify new leads across all channels automatically
  • Extract move-in date, budget, pet requirements, and parking needs
  • Score prospects and surface the most qualified for your review
  • Book showings and send confirmations without manual follow-up

TenantBay service number

One number for all listings

Publish a single TenantBay phone number on every listing. Inbound calls and SMS are routed, transcribed, and linked to the right property automatically.

Basic50 calls / month
Pro150 / month + pay as you go
EnterpriseCustom

Showing calendar

Confirmed bookings, not back-and-forth

Leads who pass prescreening can book directly into your showing calendar. No more coordination by message.

Leasing pipeline

One seamless journey from inquiry to signed tenant.

Every onboarding step is tracked in one place: checks, deposit, lease generation, e-signature, and move-in date — all visible from the applicant record.

Onboarding tracker

James T. · Lakeshore Ave

In progress
Progress3 of 6 steps

Application received

Completed

Tenant submits application. Background and credit check workflow starts.

Background & credit check

Completed

Track status: pending, in progress, completed, or failed.

References verified

Completed

Log reference count and verification outcomes alongside the application.

04

Security deposit collected

In progress

Confirm deposit payment. Linked to the tenant's financial record.

05

Lease generated & sent

Pending

Generate a lease PDF from templates. Track sent date, signed date, and storage.

06

Move-in scheduled

Pending

Set move-in date, confirm completion, and transition tenant to active.

Leasing features

  • Lease template gallery: Ontario, BC, and custom formats
  • PDF generation from tenant and property data
  • E-signature workflow with completion tracking
  • Renewal reminders auto-scheduled before expiry
  • Deposit and first-month-rent confirmation tracking
  • Document storage with tenant sharing
E-signature
Awaiting tenant

Ontario Standard Lease Agreement

Generated Apr 6, 2026 · TenantBay

Tenant signature

James T. · Signed digitally via TenantBay

Landlord signed · Apr 6, 2026

Ontario Standard Lease.pdf

Move-in instructions

Insurance upload

Portfolio & payments

From occupied units to overdue rent — see the full picture instantly.

Track occupancy, rent collection, overdue balances, and payment history across your entire portfolio without switching between apps.

Properties

Portfolio overview

4 homes

95 King Street

House · 4 tenants

Occupied$2,900

18 Lakeshore Ave

Apartment · No tenants

Vacant$2,250

410 Jarvis Loft

Condo · 1 tenant

Renewal due$3,400

7 Parliament St

Duplex · 2 tenants

Occupied$4,100
Monthly income
$35.2k
+8.2% vs last month
Collection health
Paid72%
Pending18%
Overdue10%

Payments

April 2026 · all tenants

Sara K.

95 King St

Due Apr 1
$2,900
Paid

Marcus B.

410 Jarvis

Due Apr 1
$3,400
Pending

Emma T.

7 Parliament

Due Mar 28
$4,100
Overdue

Ravi M.

18 Lakeshore

Due Apr 5
$2,250
Paid

Supported payment methods

CashE-transferBank transferVenmoPayPalCredit cardCheque

Payment statuses

Paid, pending, overdue, partial, late, failed: all tracked.

Rent reminders

Automated email and SMS reminders before and on due date.

Payment history

Full history per tenant and property, exportable on Pro.

Utility bills

Track costs, set thresholds, and analyze spend per property.

Operations hub

Visits, issues, RepairBay, and automation — all connected.

Once a tenant moves in, TenantBay runs the ongoing operational layer: schedule visits with compliant notices, manage repair requests, coordinate vendors, and run automated workflows.

Property visits

Entry notices & showings

24h compliant
Apr08

95 King Street

24h notice

Routine inspection

Notice sent

Apr10

18 Lakeshore Ave

Showing

Prospective tenant showing

Confirmed

Apr14

410 Jarvis Loft

Maintenance

Plumbing repair visit

Scheduled

Entry notices generated automatically, Ontario & BC compliant

Issue queue

Maintenance requests

1 urgent

Leaking faucet

Urgent

Unit 4 / 95 King St

Jim's Plumbing
$180 est.

Heat complaint

High

Basement / Lakeshore

HVAC Pro
$340 est.

Broken window latch

Medium

Unit 2 / Jarvis Loft

Pending
TBD

RepairBay

Vendor marketplace for repairs and maintenance

Browse vendors

Find verified contractors by specialty, rating, and availability.

Post a job

Describe the work and collect bids from multiple vendors.

Jim's Plumbing

Plumbing · 12 jobs completed

4.9
Top rated

HVAC Pro Services

HVAC · 8 jobs completed

4.7
Verified

Bright Electrical

Electrical · 6 jobs completed

4.8
Verified

Automation

Trigger-based workflows

When

Rent due in 3 days

Send email + SMS to tenant

Email, SMS
When

Lease expires in 60 days

Send renewal reminder to tenant

Email
When

Issue marked resolved

Notify tenant and close request

Email, WhatsApp
When

New inquiry received

AI prescreening + confirmation reply

Multi-channel

Pro plan: Email, SMS, and WhatsApp triggers

RepairBay

Fast, verified repairs for your properties.

Break something? RepairBay connects you to verified tradespeople. Browse contractors, post jobs for bids, compare quotes, and track costs — all from the same platform where you manage your portfolio.

BrowseBrowse vendors by specialty and rating, free on Basic plan
Post jobsPost jobs and collect competitive bids, available on Pro
Cost trackedAll job costs logged against the property and issue record

RepairBay

Vendor marketplace

4 vendors nearby
Search by trade or specialty…
J

Jim's Plumbing Co.

Plumbing

Top Rated
4.9(48 reviews)·124 jobs done·Available today
H

HVAC Pro Services

Heating & Cooling

Verified
4.7(31 reviews)·89 jobs done·Available Apr 9
B

Bright Electrical

Electrical

Verified
4.8(22 reviews)·61 jobs done·Available today
F

FixIt General Repairs

General repairs

New
4.6(17 reviews)·44 jobs done·Available Apr 10

Pro plan: post a job and receive competitive bids

How it works

01

Log the issue

Tenant submits a request or you log it yourself from the issue queue.

02

Post to RepairBay

Describe the job and post it to the marketplace. Vendors receive the listing immediately.

03

Collect bids

Verified vendors submit quotes with estimated cost and availability. Compare side by side.

04

Confirm and track

Accept a bid, confirm the visit date, and track completion, all linked to the original issue.

Cost tracking per property

Leaking faucet · 95 King St

Jim's Plumbing

$165Completed

HVAC service · Jarvis Loft

HVAC Pro

$340Completed

Window latch · Parliament

Pending bid

TBDOpen

AI & Automation

Built-in AI for your portfolio.

TenantBay AI — a real-time, built-in AI that already understands your portfolio. It reads live data across tenants, payments, and leases to deliver precise answers instantly.

TenantBay AI

Your property management assistant

Active
Summarize all overdue rent across my portfolio.
You have 2 overdue payments totalling $6,500. Emma T. at 7 Parliament (8 days overdue, $4,100) and Marcus B. at 410 Jarvis (2 days overdue, $2,400). Reminders are queued for tomorrow morning.
Which leases expire in the next 90 days?
3 leases expire within 90 days: 410 Jarvis Loft (Apr 30), 95 King St Unit 2 (May 14), and 7 Parliament St (Jun 8). Renewal reminders are scheduled 60 days before each expiry.
Ask about your portfolio…

Conversational AI assistant

Ask about payments, leases, tenants, or issues in plain language. The AI reads your actual portfolio data to answer, grounded in your numbers rather than generic templates.

AI search across records

Search any tenant, property, payment, or issue instantly. Skip the menus and just ask.

Daily portfolio summaries

Wake up to an AI digest: overdue rent, expiring leases, open issues. Prioritized, concise, actionable.

Lead prescreening

AI handles initial inquiry conversations, qualifies prospects, scores leads, and books showings before you ever reply.

AI message limits by plan

Basic100 messages / month
Pro1,000 / month + pay as you go
EnterpriseCustom volume
Pro AI lead volume billed pay-as-you-go, scaling with demand

Mobile experience

Your full portfolio, in your pocket.

TenantBay is built mobile-first. Every feature, from leads and payments to issues, leases, and AI, works seamlessly on any device.

9:41

Good morning

Portfolio

18

Properties

$35.2k

Monthly income

AI digest

2 leases need signatures. 3 rent payments due this week.

95 King Street

Occupied

18 Lakeshore Ave

Vacant

Portfolio
Inquiries
Payments
More

Portfolio at a glance

Every property, occupancy, and rent amount from your phone.

Reply to leads

Respond to WhatsApp and SMS inquiries directly in the app.

Track payments

See paid, pending, and overdue, then send reminders on the go.

Manage issues

Log, update, and track maintenance requests from anywhere.

AI on mobile

Ask questions about your portfolio and get instant answers.

Full-featured

The same platform, optimized for every screen size.

Early-access feedback

Confident. Intelligent. Unstoppable.

TenantBay is in private early access. Here's the kind of feedback shaping it, from a property team running hundreds of units to independent landlords with a handful.

Reflects early-access feedback. Names and some details are illustrative while we're in private beta.

Enterprise
“We run just over six hundred units across four regions, and adopting a new tool usually means months of fighting. In our first week of early access, TenantBay mapped our buildings, team roles, and approval flows. Thousands of inqueries, leasing, and finance finally work in one system.”
PG

Operations team

Regional property group · early-access partner · 600+ units

“Ontario workflows are where most software falls down: the N-forms, 24-hour entry rules, RTA-aware lease templates. TenantBay is the first tool I've tried in early access that was clearly built by people who know how the LTB actually works.”
ML

Independent landlord

Early-access user · Mississauga · 9 units

“I was tracking rent across a spreadsheet, two WhatsApp groups, and my inbox. In early access, TenantBay pulled all of it into one place, and my month-end reconciliation went from a full Saturday to about twenty minutes.”
TL

Independent landlord

Early-access user · Toronto · 16 units

In early access with landlords and teams across Ontario.
TorontoHamiltonMississaugaOttawaLondon

Pricing

Plans designed for every stage of growth.

Start free, expand into the full platform, or deploy across a team with Enterprise. All plans include the core workflow, and upgrades unlock more properties, channels, and automation.

BasicFree forever
$0/mo

Core workflows for small rental portfolios.

AI messages100 AI messages / month
  • Up to 3 properties
  • Tenant profiles, leases, and renewal reminders
  • Payment tracking with statuses and balances
  • Facebook lead prescreening
  • RepairBay vendor access
ProMost selected
$19.98$15/mo

Introductory pricing

The full platform for growing portfolios.

AI messages1,000 AI messages + pay as you go
  • Unlimited properties
  • All lead channels: WhatsApp, Facebook, SMS, phone
  • Lease templates, e-signature, and deposits
  • Automation workflows across email, SMS, WhatsApp
  • AI search, dashboard summaries, and analytics
  • Maintenance, visits, and utility management
EnterpriseHelps you scale fast
Custompricing

Tailored to your portfolio

Advanced rollout for teams and large portfolios.

AI messagesCustom AI volume
  • Everything in Pro
  • Dedicated onboarding and training
  • Portfolio migration assistance
  • Custom workflow setup
  • Priority phone and implementation support

Want the full breakdown of every feature, limit, and what unlocks at each stage?

See full feature comparison

Pro at $15 CAD/month is an introductory launch rate this year. Enterprise pricing is custom, tailored per portfolio after a discovery call.

Frequently asked questions

Things landlords actually ask us.

Straight answers to the stuff that matters before you sign up.

Getting started

Barely a Friday afternoon. Add your properties, set up tenant records, and you're live. Most landlords are operational the same day. No consultants, no migrations, no drama.

Leads & leasing

Payments & maintenance

Plans & data

Get in touch

Talk to us before you roll out — or after.

Questions about plans, migration, partnerships, or enterprise rollout? Reach out and the right person will follow up.

Email us directly

[email protected]

Response time

Usually within one business day

Ready to start?

Skip the form and go straight to the app.

Create a free account

Send a message

Share context so the right person can respond: plan questions, migration, enterprise rollout, or support.